Cloud-based payroll service OnPay is without doubt one of the finest on-line payroll providers, enabling managers to create complete worker data, discover and assign worker advantages, work remotely, observe time, and run limitless payrolls every month. The service provides a number of customizable (and customized) studies. It additionally handles the calculation and cost of all payroll taxes. OnPay is a superb on-line payroll service due to its pace, flexibility, value, payroll capabilities, simplicity, and person expertise. It is an Editors’ Alternative winner for organizations with as much as 100 staff (although it will probably accommodate extra) and people in vertical industries. Gusto and Rippling are additionally Editors’ Alternative winners within the payroll class, beneficial for the smallest companies (Gusto) and companies of greater than 10 folks (Rippling).
How A lot Does OnPay Price?
OnPay prices a $40 per thirty days payment, plus $6 per worker per thirty days, up a bit from final yr. The fee is throughout the common pricing vary for on-line payroll software program for small companies. OnPay additionally provides a free one-month trial.
As some extent of comparability, Patriot Software program has a base value of $37 per thirty days ($17 per thirty days should you’re prepared to file and deposit your individual taxes), plus $4 per worker per thirty days. Sq. Payroll, then again, prices $35 per thirty days, plus $5 per worker per thirty days. ‘s beginning value is identical as OnPay’s.
How Do You Get Began With OnPay?
Organising a small enterprise payroll utility is essentially the most labor-intensive and tough a part of utilizing one. Not solely are there a whole bunch of particulars to enter, however accuracy is crucial. The work you do through the setup straight impacts your staff’ livelihoods, in addition to their entry to firm advantages. Moreover, taxing companies do not look kindly on late, incorrect, or lacking funds.
The way you set OnPay up to your payroll processing relies upon largely on whether or not you’ve paid staff earlier than in your present enterprise. It additionally relies on the trade your organization serves. OnPay could be simply set as much as help the distinctive wants of firms in quite a lot of vertical industries, like farms, nonprofits, eating places, and medical workplaces. Some opponents may also serve such companies, however OnPay has educated specialists in a better variety of areas.
In case you’re beginning a brand new payroll utilizing OnPay, you’ll be able to undergo the complete setup course of by yourself, although OnPay representatives can be found that can assist you as wanted. If that you must enter payroll historical past, a payroll specialist will contact you and assist you import that information. The corporate provides a full accuracy assure and takes complete accountability if any historic information is entered incorrectly.
A phrase about pay schedules: You possibly can create a number of, limitless schedules should you like, and pay staff on completely different schedules. These choices make OnPay extra versatile than another on-line payroll providers.
How Thorough Are Worker Information in OnPay?
When you full the preliminary setup, that you must enter worker data. You possibly can both create the complete document your self or invite staff to enter their information—excluding the small print for compensation and different HR-related points, which you continue to have to enter. Patriot Software program and different payroll providers provide comparable choices.
As soon as staff enter their private info, you see it of their data and may full the employer portion of the screens. After all of the required info is in, these data include all payroll and HR particulars, together with deductions, compensation, day off, and personnel recordsdata. OnPay’s worker profiles are a number of the most thorough on this group of internet sites. A brand new UI enhancement on the Profile web page mechanically expands particular person sections as you roll over them, minimizing scrolling and making higher use of web page area.
OnPay launched a terrific worker data characteristic two years in the past: customized types. They’re simple to create and help a number of sorts of information fields, comparable to textual content packing containers, drop-down lists, and dates. You might use these in worker data to, for instance, observe laptop tools or t-shirt sizes.
Including Worker Advantages to OnPay
Earlier than you’ll be able to run a payroll, you need to full different setup duties. For example, you may outline accrual insurance policies, comparable to what number of hours staff should work to earn PTO, sick time, and so forth, in addition to what cost varieties you utilize (like common hours, wage, additional time, and bonus). OnPay helps dozens of pay varieties, and it means that you can create your individual. It makes good use of customized fields right here and elsewhere on the location. It provides customized fields in additional areas than opponents besides Rippling.
Plan to spend so much of time establishing your deductions, primarily no matter medical insurance and retirement plans your corporation provides. You possibly can outline different sorts of deductions, too, together with garnishments. OnPay can function your insurance coverage dealer that can assist you choose and arrange worker insurance coverage advantages, comparable to well being, dental, life, and incapacity, in all 50 states. The corporate’s staff will even analysis choices for you and supply quotes. When you’ve got current advantages suppliers, you’ll be able to carry them into OnPay.
The corporate has improved its advantages integration since my final evaluation. It’s paperless, for one factor. The whole lot from preliminary signup to digital signatures on the finish is finished on-line. You possibly can invite staff to enroll on their very own, to allow them to browse the location’s thorough breakdowns of plan choices and examine comparability tables. An employer dashboard shows every worker’s enrollment progress. Premiums mechanically sync to payroll, in fact.
Does OnPay Combine With Different Apps and Providers?
One other setup activity includes connecting to third-party providers. OnPay can combine your payroll information with accounting providers, together with QuickBooks On-line, the desktop model of QuickBooks, Xero (for which OnPay is a licensed app accomplice), and FreshBooks, in addition to different enterprise providers, comparable to time-tracking apps. The positioning provides highly effective account mapping, which helps you arrange your payroll in a approach that is in line with the account construction of your accounting utility.
All of the payroll providers I check and evaluation provide integrations, although SurePayroll has hyperlinks to essentially the most accounting options.
Glorious Person Expertise
Managing payroll could be an exasperating, detail-heavy course of, so it is key to have a web-based utility that makes it much less of a burden. OnPay gives a wonderful person expertise that hardly ever will get in the best way of or detracts from its operation. Its efficient use of coloration, fonts, and graphics gives a nice, handsome setting. Some pages require loads of scrolling, particularly you probably have dozens of staff. There’s merely a lot information to view, and managers wish to see as a lot as doable concurrently. Making a usable but data-filled interface is a problem each payroll system faces.
OnPay all the time opens to your essential dashboard, and you may return to it from the toolbar. Hyperlinks to your worker and contractor data seem on the high of the web page, together with their footage. If any alerts or duties want consideration, you see them, too.
Typically that you must seek the advice of one other web page once you’re finishing a payroll activity. For instance, you may wish to take a look at an worker’s profile document once you’re operating payroll or view a timesheet breakdown once you’re reviewing the time monitoring web page in preparation for approvals. OnPay by no means forces you to backtrack to the associated web page. It both slides a panel out from the aspect or drops one other web page in entrance that may simply be dismissed. General, OnPay is a clear, intuitive, and fast-loading website.
OnPay’s Clear Navigation
The navigation hyperlinks within the toolbar and their corresponding menus break down the location into hyperlinks to instruments and information. You need to study early on whether or not you must go to the Payroll, HR, or Firm hyperlinks, for instance, to discover a specific useful resource or exercise.
Navigation is pushed by icons within the left vertical toolbar. Clicking the Dashboard icon all the time takes you again to the homepage. One other icon opens hyperlinks to worker and contractor info screens, with extra hyperlinks for issues like year-end changes, new staff, and an hours worksheet. The Employee Recordsdata hyperlink on this part takes you to a complete record of worker paperwork which have been distributed and signed or are expiring, comparable to the worker handbook; W-4s and I-9s; provide letters; and the non-compete coverage. The recordsdata are searchable, and so they’re additionally obtainable in every worker and contractor’s document.
Different icons carry you to payroll, payroll filings and funds, an inventory of studies, HR instruments and information, worker day off, and the corporate menu.
Experiences for Payroll and Advantages in OnPay
Experiences are cut up between payroll and advantages, and the location provides sufficient of each to fulfill its audience. You possibly can customise them with a number of filters, show them straight on the web page, open them in Excel, or save them as PDFs.
The Payroll Itemizing report permits an distinctive quantity of customization. You possibly can add as much as 40 gadgets by dragging and dropping them into place among the many commonplace columns. It is essentially the most highly effective reporting software It is essentially the most highly effective reporting software I’ve seen within the payroll websites I’ve reviewed, apart from Rippling’s build-your-own.
Does OnPay Have HR Administration Instruments?
Sure, OnPay has instruments for managing HR. In truth, the app has beefed up its HR administration capabilities over the past couple of years, making it aggressive with extra superior HR and payroll options, although it’s nonetheless not as aggressive as Rippling. In OnPay, HR has its personal dashboard that shows personnel duties needing to be accomplished, together with onboarding to-do’s, pending worker provides, and time-off info.
The Worker Time Off web page reveals who’s out of the workplace now, who might be quickly, and any time-off requests. OnPay allows on-line conversations between staff and the administrator about day off. The positioning has added this communication means in different areas of the location, and it’s a terrific and helpful characteristic.
Can Staff Monitor Time in OnPay?
A Firm menu incorporates a lot of what was once within the Settings menu. Right here, you’ll be able to arrange pay gadgets, deductions, places, departments, positions, and accrual insurance policies, all of that are extra expansive than earlier than. OnPay’s time monitoring characteristic shows a one-page overview of hours labored by staff through the present pay interval. You possibly can see at a look the overall variety of hours labored in addition to the totals for additional time, double additional time, and day off.
There’s additionally a desk of staff exhibiting the overall hours every labored together with their pay varieties. Click on the View hyperlink subsequent to every employee and a panel slides out from the precise exhibiting the day by day hours breakdown. Managers can evaluation the hours and approve them right here earlier than they’re ultimately moved into payroll. This software makes it simple to make sure the accuracy of hours labored.
How Do You Run Payroll in OnPay?
Working payroll in OnPay is a quite simple multi-step course of. When you’ve got a number of pay schedules (like weekly and biweekly), you need to first point out which pay run you’re initiating. As soon as on the Run Payroll web page, you utilize certainly one of three strategies to assign hours to staff. In case you’ve been utilizing one of many built-in time-tracking functions that OnPay helps, you’ll be able to import these numbers. You can too carry hours in from OnPay’s personal Time Monitoring software. Or you’ll be able to enter hours labored manually.
You choose the workers you wish to pay from the record on the primary web page of this three-step wizard (a standing bar reveals what step you’re on) by checking packing containers. The web page additionally shows associated info on the high, like interval begin and finish, verify date, the variety of employees, and complete hours and wages. Not everybody shows such a abstract on the primary web page of a payroll run, and it’s very useful.
The Run Payroll web page incorporates all the data you want for this activity. It’s fairly versatile and engaging. The web page shows an inventory of all of your employees and their present pay info. You possibly can click on on employees’ names to open their data for reference or enhancing and simply shut them to return to the payroll web page.
There’s a pleasant contact on this web page that each reveals slightly whimsy and reminds the payroll supervisor of an vital step. If a employee has requested day off that hasn’t but been authorised, you see a small seaside umbrella graphic subsequent to his or her title. You get a warning should you attempt to transfer to the following web page with out approving the request.
Click on on the employee’s highlighted wages on this web page, proper on the little wiggling pencil that signifies a linked enhancing web page, and a panel slides out from the precise. You possibly can add, reorder, or take away pay gadgets, and add or override current numbers. You can too arrange new customized pay varieties. This sort of on-the-fly work is exceptionally effectively executed, and higher than what most opponents provide.
Click on Preview Examine on that very same slide-out window to see a breakdown of that employee’s withholding tax, employer tax, and deductions for that paycheck. Some opponents don’t provide this type of element so early within the payroll run, and it’s welcome. You can too take part in a dialog with the employee from this web page.
After some fast, automated calculating, OnPay strikes to the payroll evaluation web page, which shows every worker’s hours, gross wages, worker taxes, employer taxes, employer contributions, deductions, and internet pay in particular person columns. Click on on the web pay quantity, and that worker’s pay info slides out from the precise. Click on on a column heading, and that part expands to indicate the entire fields the place there may be entries. For instance, the Wages column breaks down into Common, Extra time, Bonus, PTO, and so forth. It is a good resolution for an issue all payroll web sites face: How do you get all that information on one web page?
Hyperlinks on the backside of the web page allow you to see your organization’s complete payroll price and worker internet pay. This web page additionally shows warnings about something which will have gone awry along with your run so you’ll be able to repair it. Lastly, numbers to your complete price, payroll debit date and quantity, and direct deposit quantity (and the date it can happen) are on the backside of the web page. Click on Submit, and also you’re all finished.
The affirmation web page that opens summarizes your payroll and withdrawal dates and gives hyperlinks to studies, the check-printing web page, and the Void Run command. OnPay takes care of calculating and submitting all required payroll taxes—one thing opponents additionally do. It additionally submits your payroll information to your accounting utility should you’ve set that up.
Can Staff Entry Their Payroll Knowledge in OnPay?
Just like the competitors, OnPay helps worker portals. Staff can sign up to a separate website to see their present and historic payroll information, entry worker paperwork, modify private info; and talk with the payroll administrator about time-off requests. These accounts are legitimate for all times, which means staff can entry them even after they go away the group. All of the payroll providers I’ve reviewed provide worker portals, however OnPay’s and Patriot Software program’s are higher than others.
How Thorough Is OnPay’s Assist?
OnPay provides free telephone, chat, and e mail assist Monday by Friday and has added pressing e mail help on the weekend. Its on-line assist assets proceed to enhance. Moreover offering way more steerage, together with many extra assist articles over the past yr, they embrace payroll tax info for all 50 states.
Lots of the articles are step-by-step how-to guides with screenshots which are simple to know and observe. The corporate says greater than 200 articles have been added since my final evaluation. There’s a chatbot that might be able to assist, however I obtained my questions answered by looking the help content material.
No Employer-Aspect Cellular App (However There Is a Cellular Web site)
OnPay does not provide a separate admin cell app, nevertheless it makes use of a responsive design that works high quality on cell gadget net browsers, which is what number of payroll providers do it. Navigation is simple. The toolbar is all the time obtainable by clicking a hyperlink on the high of the web page. The cell website replicates the desktop expertise capably (with some exceptions), although some components of the web page that show horizontally on the desktop show vertically on cell units.
I count on to do loads of scrolling on a smartphone for an utility as advanced and data-heavy as payroll. You possibly can all the time flip the telephone sideways, too. With OnPay, I hardly ever needed to entry a horizontal view. Most screens have been completely readable, although the textual content was small on some payroll and report pages, for instance.
A couple of areas of OnPay are dealt with particularly effectively on a smartphone. You possibly can run a payroll, accessing the linked background screens which are obtainable on the desktop with out shedding your home within the payroll run. Worker profiles are fairly thorough as effectively, and plenty of HR assets can be found on cell units.
Not all of the desktop performance has moved over to the cell model but, nonetheless. It’s nonetheless lacking many studies and payroll tax info. However OnPay is simply rivaled by Workful when it comes to its ability at offering practically full performance on smartphones.
You can too get entry to the worker portals by a cell net browser. These pages replicate the desktop model of worker portals properly. Nonetheless, staff with iPhones can use a brand new cell app as an alternative.
A New Cellular App for Staff
OnPay’s new employee-side cell app is obtainable for iOS however not but for Android. There’s no benefit to utilizing it fairly than the cell browser-based model. 4 navigation hyperlinks seem on the backside (Residence, My Information, Earnings, and Staff), although you are able to do loads of navigating throughout the app simply by swiping aspect to aspect within the My Information part. There staff discover their payroll information, comparable to checking account info, day off, pay stubs in each textual content and chart type, W-4 and W-2 information, advantages, recordsdata (that are too small to learn, as are another firm paperwork,) and conversations. You can too entry all this info from a vertical menu.
The app’s homepage shows footage of staff and hyperlinks to key payroll info, comparable to Final Paycheck and Out there Time Off. Click on a employee’s picture, and (for some staff) it strikes round for example reporting relationships. Most different apps simply show profile info.
Expanded, Improved, and Glorious
OnPay does every little thing a payroll web site ought to, and it does it merely and effectively. Pricing is inexpensive and clear, with no additional charges apart from including staff. Regardless of this, its employee capability and back-end accounting connections and processing are higher than most opponents. Its means to run limitless payrolls—and to simply help as much as 100 staff and extra—makes it a extra engaging payroll system than many opponents. The positioning helps a number of vertical industries effectively. For all these causes, OnPay is a PCMag Editors’ Alternative winner amongst payroll providers.
We have now two different Editors’ Alternative winners on this class. Gusto Easy is the net payroll service we suggest to novice payroll managers and really small companies. Rippling is finest for firms with greater than 10 staff due to its expansive characteristic set, the providers and integration it provides, and its unparalleled customizability.
